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Olive Hill Cemetery Association
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MINUTES
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Minutes of the previous meeting were
read by Secretary Fran Morris. Donna Hocking moved that they be approved as read,
seconded by Bob Lay. Motion passed. A copy is attached. The financial report was presented by
Treasurer Fran Morris. Kay Hollingsworth moved that the report be accepted as
presented, seconded by Donna Hocking. Motion passed. (A copy is available to
association members upon request). Bob Lay clarified for the group the
meaning of the reference to “remainder mineral interest” included in the
treasurer’s report. OHCA Historian Donna Hocking reported
on the status of the data-gathering for the website. She asked the association to
consider starting a special fund (in the same way that we previously started a
“landscaping fund”) for the purpose of buying small markers for unmarked graves
where we have identification information and contact with the families. Terry Lay
reminded the group that this should only be done where families had been contacted and
given their permission. Kay Hollingsworth moved that OHCA establish such a fund,
Terry Lay seconded the motion. Motion passed. Donna was asked to write an
article for the next newsletter explaining the project and offering people the opportunity
to contribute. The Acting Chair opened the floor
for the nomination of officers. Kay Hollingsworth moved that the current slate be
elected by acclamation for another year. The motion was seconded by Pren
Hollingsworth. The motion passed. While it is not an elected position, Donna
Hocking was asked to continue serving as the historian, and was complimented for her
excellent work. The Acting Chair closed the meeting by
commending the work of caretaker Bob Brooks, announcing that Mr. Brooks has had a stroke
but is making a good recovery. The secretary was asked to thank him on behalf of the
association and stay in touch regarding his future plans. The meeting was adjourned at
10:45. Respectfully submitted, Fran Morris, Secretary |
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OHCA Chair David Lay called the meeting to order at 10:05 a.m. Members present were Zeke Lay, Kay Hollingsworth, Fran Morris, Bob Lay, Marjorie Lay, Donna Hocking, Pren Hollingsworth, David Lay, Jo Carole Smith, Bill Clark, Mary Jo Clark, Lonnie Selph and Carla Selph. Minutes of the previous meeting were read by Secretary Fran Morris. Zeke Lay moved that they be approved as read, seconded by Donna Hocking. Motion passed. A copy is attached. The financial report was presented by Treasurer Fran Morris. Kay Hollingsworth moved that the report be accepted as presented, seconded by Mary Jo Clark. Motion passed. A copy is attached. OHCA Historian Donna Hocking reported on the status of the special fund for the purpose of buying small markers for unmarked graves where we have identification information and contact with the families. Eight such graves have been identified and one marker has been ordered. Some contributions specified for this purpose have been received but additional funding would be welcomed if someone is so inclined. Kay Hollingsworth moved that the bronze plaque honoring special contributors be brought up to date by adding dates of death for Dorothy Choate and Walter Sitlington, and adding the names of Paula Cail and Bob Lay to the list of honorees. The motion was seconded by Pren Hollingsworth. Motion passed and the secretary was instructed to see that this was done. The chairman opened the floor for the nomination of officers. Jo Carole Smith moved that the current slate be re-elected by acclamation for another year. The motion was seconded by Mary Jo Clark. The motion passed. Donna Hocking was again asked to continue serving as the historian, and was again complimented for her excellent work and generosity. Zeke Lay asked for and received a round of applause for Pren Hollingsworth for his many years of volunteer photographing and taping the activities at Olive Hill. Carla and Lonnie Selph were welcomed as the most recent and last non-pioneer-related family to join OHCA. The remaining available space has been reserved for descendants of past and present members. It was suggested that we install a small building in the southwest corner of the cemetery to store lawn care equipment, etc. and a trash container near the front gate. The treasurer requested that anyone wishing to donate to these additions please indicate on the contribution check. The Chair closed the meeting by commending the work of everyone who helped make a success of the Dorothy Tree and Baby Garden projects. The meeting adjourned at 10:40. Respectfully submitted, Fran Morris, Secretary |
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OHCA Chair David Lay called the meeting to order at 10:10 a.m. Members present were Kay Hollingsworth, Fran Morris, Donna Hocking, Pren Hollingsworth, David Lay, Bill Clark, Mary Jo Clark, Debbie Kurtz, Brooke Stabler, Kathy Faulkner, Terry Lay, and OHC caretaker Charles Johnson. Minutes of the previous meeting were read by Secretary Fran Morris. Mary Jo Clark moved that they be approved as read, seconded by Terry Lay. Motion passed. The financial report was presented by Treasurer Fran Morris. Brooke Stabler moved that the report be accepted as presented, seconded by Donna Hocking. Motion passed. OHCA Historian Donna Hocking reported on the status of the special fund for the purpose of buying small markers for unmarked graves where we have identification information and contact with the families. Three such graves have now received markers: Redding, Log #11 and two Barber infants, Lot#36. Contributions specified for this purpose are still being accepted. The chairman opened the floor for the nomination of officers. Brooke Stabler moved that the current slate be re-elected by acclamation for another year. The motion was seconded by Kathy Faulkner. The motion passed. David, Fran, and Donna were complimented for their good work on behalf of Olive Hill. Old business included some discussion about a small building in the southwest corner of the cemetery to store lawn care equipment; leveling of a new grave; and updating the bronze plaques. David, Charles, and Fran will proceed as requested. The Chair closed the meeting by thanking all in attendance for their continued support of Olive Hill. The meeting adjourned at 10:45. Respectfully submitted, Fran Morris, Secretary |
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OHCA Chair David Lay called the meeting to order at 10:10 welcoming all members and guests. Those present were: Kay Hollingsworth, Pren Hollingsworth, Donna Hocking, Kathy Faulkner, David Lay, Bob M. Lay, Linda B. Stabler, Terry Lay, Marjorie Lay, Gavin Lay, Charles E. Johnson and Fran Morris. Minutes of the previous meeting were read. Donna Hocking moved that they be approved as presented, seconded by Kathy Faulkner. Motion passed. The financial report was presented. Following discussion, Linda Stabler moved that the report be accepted as presented, seconded by Donna Hocking. Motion passed. OHCA Historian Donna Hocking commented on the deterioration of several markers. Following discussion, Donna offered to write an article for the next newsletter listing needed repairs and requesting that families take responsibility for repairing them. Newsletter Editor Fran Morris said that the next newsletter should go out in September. Under Old Business, it was noted that the thank you plaques on the entrance post still have not been updated and the Secretary-Treasurer ONCE AGAIN promised to get it done before next year. New Business included discussion about getting electric plugs installed (the S-T will call OG&E and ask them to quote cost) and the possibility of installing sprinklers and a security camera in the future. The chairman opened the floor for the nomination of officers. Kathy Faulkner moved that the current slate be re-elected for another year. The motion was seconded by Kay Hollingsworth. The motion passed. Special thanks was expressed to David Lay for contributing the storage building, Donna for the website, Fran for the newsletter and our co-caretakers Charles Johnson and Linda Stabler for the excellent care of Olive Hill. Linda Stabler moved and Kathy Faulkner seconded that the meeting be adjourned. The Chair thanked all in attendance for their support and adjourned the meeting at 10:50. Respectfully submitted Fran Morris, Secretary |
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OHCA Chair David Lay called the meeting to order at 10:15. Those present were: Donna Hocking, Kay Hollingsworth, Pren Hollingsworth, Linda Stabler, Judy Lay, David, Terry Lay, Nina Lay, Marjorie Lay, Charles Johnson and Fran Morris. Minutes of the previous meeting were read. Linda Stabler moved that they be approved as presented, seconded by Marjorie Lay. Motion passed. The financial report was presented. Following discussion, Terry Lay moved that the report be accepted as presented, seconded by Linda Stabler. Motion passed. Old Business: Linda reported that the new "special thanks" plaque has been ordered and will be installed soon. Fran reported that we now have electricity at the cemetery. Donna reported that the newsletter article about how to clean old grave stones brought results, noting especially the improved condition of the Gaunt stones. She also noted the latest new markers for Angeline Hollingshead Bloom (1841-1897) and Herbert Bloom (1879-1909). Another marker has been ordered for Robert R. Brown (1827-1912). New Business: There was discussion about replacing the old wooden sign at the gate that is damaged and out of date. Linda volunteered to arrange for a new sign and the group agreed to trust her judgment as to design, size, etc. and that there is no need to clear such matters with the membership. The chair opened the floor for the nomination of officers. Marjorie Lay nominated Nina Lay to be the new chair. Kay Hollingsworth seconded the nomination and Nina was elected by acclamation with a unanimous vote. Donna Hocking nominated Linda Stabler to be the new secretary-treasurer. Terry Lay seconded the nomination and Linda was elected by acclamation with a unanimous vote. David thanked Donna for agreeing to continue as Historian, thanked Charles and Linda for the excellent condition of the cemetery, and thanked the membership for the honor and privilege of having served as chair of OHCA. Fran likewise expressed appreciation for having been allowed to serve as the secretary-treasurer. Both outgoing officers expressed willingness to be called on by the new officers if they can do anything to help with the transition. The meeting was adjourned at 10:50. Respectfully submitted, Fran Morris, Secretary |
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OHCA Chair Nina Lay called the
meeting to order at 10:15. Those present
were: Donna Hocking, Kay Hollingsworth, Pren
Hollingsworth, Linda Stabler, Terry Lay, Nina Lay, Gavin Lay, Marjorie Lay, Fran Morris
and Kathy Faulkner. Minutes of the previous meeting were
read. Fran Morris moved that they be approved
as presented, seconded by Kay Hollingsworth. Motion
passed. The financial report was presented. Following discussion, Donna Hollingsworth moved
that the report be accepted as presented, seconded by Fran Morris. Motion passed. Old Business: Linda Stabler reported that the new "special
thanks" plaque had been installed, as well as the old wooden sign at the gate. Donna Hollingsworth reported that a new marker for
Robert R. Brown (1827-1912) had been installed. New Business: There was discussion about replacing or removing
the damaged sidewalks and curbs surrounding plots at the front of the cemetery. Kay Hollingsworth moved that an estimate for
removal or replacement be obtained from a reputable concrete company. Nina Lay seconded the motion, which was passed. Linda Stabler volunteered to arrange said
estimate. Terry Lay moved that the costs for
publication of the semi-annual newsletter and maintenance of the Olive Hill web page be
covered by the Association. Fran Morris
seconded the motion, which passed. The chair opened the floor for the
nomination of officers. Fran Morris moved
that the current slate be re-elected for another year.
Kathy Faulkner seconded the motion, which was accepted by acclamation with a
unanimous vote. Linda thanked Zachary Smith for his
excellent work maintaining the cemetery during 2005.
She also reported that she would be interviewing new candidates to do the
maintenance work in the years to come. The meeting was adjourned at 10:50. Respectfully submitted, Linda B. Stabler, Secretary |
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OHCA Chair Nina Lay called the meeting to order at 10:05. Those present were: Donna Hocking, Kay Hollingsworth, Pren Hollingsworth, Linda Stabler, Nina Lay, Fran Morris, Nancy Prehara and Mike Prehara. As clouds gathered overhead and a misty rain began to fall, minutes of the previous meeting were read, expediently. Donna Hocking moved that they be approved as presented, seconded by Kay Hollingsworth. Motion passed. The financial report was presented. Following discussion, Fran Morris moved that the report be accepted as presented, seconded by Nancy Prehara. Motion passed. Old Business: Linda Stabler reported that the estimates for replacement of the damaged sidewalk requested at the previous meeting had been obtained. Those estimates ranged from $7100-8278. After some discussion it was decided that the sidewalk's current state does reflect some of the age and character of Olive Hill and to shelve the idea of replacement for the time being. New Business: There was discussion about identifying "orphan plots" (plots for which there are no known living descendents in the area) that might benefit from the marker fund. Other suggestions for small scale improvements that might be budgeted in the coming year included installation of some new landscape plants around the cemetery and repair of markers on the "orphan plots". The secretary treasurer agreed to work on all of the above. The chair opened the floor for the nomination of officers. Fran Morris moved that the current slate be re-elected for another year. Nancy Prehara seconded the motion, which was accepted by acclamation with a unanimous vote. Donna thanked Linda for her and BJ Bailey's work maintaining the cemetery during 2006. The meeting was adjourned at 10:35. Respectfully submitted, Linda B. Stabler, Secretary
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