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ARTICLE I. Name and Location
Section 1. The name of this corporation shall be Olive Hill Cemetery
Association.
Section 2. The office for the transaction of business shall he located at
such places as the Chairman and Secretary-Treasurer may from time to time determine.
ARTICLE II. Memberships
Section 1. The number of memberships shall he one hundred (100) with the
value of $1.00 each.
Section 2. All membership certificates shall be signed by the Chairman
and the Secretary-Treasurer.
Section 3. Transfer of memberships shall he made on the books of the
corporation.
Section 4. The descendant of a deceased certificate holder shall he
considered a voting member of the association upon presentation of the original
certificate and proof of relationship to the named certificate holder.
ARTICLE III.
Membership Meetings
Section 1. An annual meeting of the members of the corporation shall be
held at 10:00 a.m. on the legally designated Memorial Day each year at the Olive Hill
Cemetery.
Section 2. At each annual meeting, the business and financial affairs of
the corporation will be discussed and new officers elected as needed.
Section 3. The Chairman shall preside at all such meetings
except in the absence of the Chairman, the Secretary-Treasurer shall preside.
Section 4. At every such meeting, each member present shall he entitled
to cast one vote. By written proxy duly filed with the Secretary-Treasurer, an attending
member may vote for a member not attending such meeting.
Section 5. A quorum for the transaction of business shall consist of the
number of members present at any meeting.
Section 6. It shall be the duty of the Charmin to call a special
meeting at any time throughout the year whenever requested by a majority of the members.
Section 7. The members shall have the power, by a majority vote at any
such meeting, to remove any officer from office.
ARTICLE IV. Officers
Section 1. The members of the corporation shall elect the officers of
the corporation who will serve without fee.
Section 2. The officers of this corporation shall be a Chairman and a
Secretary-Treasurer, who shall hold office until their successors are duly elected and
qualified.
Section 3. The Chairman and the Secretary-Treasurer shall be from
different immediate families among the association members.
Section 4. The Chairman and the Secretary-Treasurer shall manage
the business of the corporation.
Section 5. At each annual meeting, the Secretary-Treasurer shall submit
a statement of the business done during the preceding year, together with a report of the
general financial condition of the corporation and the condition of its tangible property.
Section 6. The Chairman shall preside at all membership meetings, shall
have general supervision over the affairs of the corporation, shall countersign all
membership certificates and written contracts of the corporation, and countersign all
checks made on the accounts of the corporation, and shall perform all such other duties as
are incidental to the office of Chairman.
Section 7. The Secretary-Treasurer shall attend and keep the minutes of
each membership meeting, shall be custodian of the corporate seal, shall have custody of
all money and securities of the corporation, serving without bond, conditioned upon the
faithful performance of the duties of the office, shall sign all checks of the
corporation, shall keep regular books of account and shall submit them, together with all
vouchers, receipts, records and other papers, to the members for their examination as they
may require, and shall perform all such other duties as are incidental to the office.
ARTICLE V. Dividends and
Finance
Section 1. Bank accounts of the corporation shall be kept for the
purpose of paying the operating expenses of the corporation, and shall be withdrawn only
upon the order of the Secretary-Treasurer, countersigned by the Chairman.
Section 2. All monies collected from donations, memorial gifts, legacy,
or any other source shall be added to the Perpetual Care Fund unless otherwise designated
by the donor for a specific use or improvement.
Section 3. Interest drawn from the Perpetual Care Fund shall be used for
the care of the cemetery, and any interest accrued over and above the annual cost of the
care of the cemetery shall be reinvested for the benefit of the Perpetual Care Fund.
ARTICLE Vi. Amendments
Section 1. Amendment to these bylaws may be made at any annual
membership meeting or at any special membership meeting.
Amendment 1. All improvements or alterations to the cemetery grounds must meet
with the approval of the voting members.
Amendment 2. The cemetery must be kept mowed and trimmed as well as possible
under the prevailing circumstances. If the officers are unable to find a mower at a
reasonable price, members will be consulted as to a solution to the problem.
Amendment 3. There will be a one-time maintenance fee of $150.00 for any
member family having a burial in the cemetery after June 1, 1982, except for members or
families who have made donations to the association of $150.00 or more.
Amendment 4. Any future authorization to use any undesignated lots in Olive
Hill Cemetery must be approved by a majority of members attending an official meeting.
Donations involved in the assignment of lots to non-family members of the association will
be determined at the time of approval, but in no case shall be less than $1,000.00 for a
four-grave site. The amount of donation for burying ashes with a marker for non-family
members will be determined at the time of approval, but in no case shall be less than
$250.00.
Amendment 5. Any funds collected through any future assignments of
undesignated lots in Olive Hill Cemetery shall be added to the Perpetual Care Fund.
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